# Roles and permissions for school staff

Source: https://scoolin.com/features/roles-and-permissions

> Eight roles, owner to librarian, and about 60 rules on what each can do. What a role can’t see never reaches its screen; the last admin can’t be removed.

[Home](https://scoolin.com/) [Features](https://scoolin.com/features) [Staff and payroll](https://scoolin.com/features/staff) Roles and access

## Roles and access

Each person sees their part. The accountant sees fees, the librarian sees books, and a child’s medical notes stay with the people who need them.

[Book a free demo](https://scoolin.com/demo)

How it works

## Who sees what, settled before anyone signs in.

Roles in Scoolin are fixed and tested, so a slip in setup can’t open the fee register to a teacher. Here is how someone gets access.

### Giving someone access

- **Pick a role.** Owner, admin, principal, accountant, front desk, teacher, librarian or staff.

- **Invite them by email.** They sign in with a one-time code, a link, a password, a passkey or Google.

- **They see their part.** Each role opens what it needs; the server holds back the rest.

- **Change it any time.** Move someone to a new desk, or switch off their login in one step.

[Try it on a 30-minute call](https://scoolin.com/demo)

### Held back, not hidden

What a role can’t see is never sent to its screen. It isn’t greyed out; it isn’t there at all.

### Medical is its own door

A student’s contact, medical and personal details are separate, so the front desk can ring a parent without reading a health note.

### Guards you won’t need, until you do

The last admin can’t be demoted. Nobody changes their own role. Billing belongs to the owner, and ownership is handed over, never just removed.

Works with

## The rest of the staff office.

- [Staff records Every teacher and staff member, joining to leaving](https://scoolin.com/features/staff-records)

- [Staff leave Apply, approve, and the cover follows](https://scoolin.com/features/staff-leave)

- [Payroll Soon Salary slips from attendance and leave](https://scoolin.com/features/payroll)

**See your office from each desk.** On a 30-minute call we invite your accountant, a teacher and the principal, and show what each one sees.

[Book a free demo](https://scoolin.com/demo)

FAQ

## Questions about roles and access.

**Still have questions?** Ask us on a [30-minute call](https://scoolin.com/demo) .

### Roles

### Can we make our own roles?

No, on purpose. The eight roles are fixed and tested. Give each person the one closest to their desk.

### Teachers

### Can a teacher see the fee register?

No. A teacher marks attendance and enters marks for the classes they teach. Fees are for the fee office.

### Sign-in

### How does staff sign in?

By email: a one-time code, a sign-in link, a password, a passkey, or Google. No shared office login.

### Leaving

### What happens when someone leaves?

Switch off their login in one step. Their record and past work stay.