# Staff records for schools

Source: https://scoolin.com/features/staff-records

> One record for every teacher and staff member: job title, department, employment type, joining date, class and status, before a login and after they leave.

[Home](https://scoolin.com/) [Features](https://scoolin.com/features) [Staff and payroll](https://scoolin.com/features/staff) Staff records

## Staff records

Every teacher and staff member, joining to leaving. One record each, whether or not they ever sign in.

[Book a free demo](https://scoolin.com/demo)

How it works

## Your staff room, on one list.

A staff record holds what the office needs, and nothing it doesn’t. Here is one going in.

### Adding a new teacher

- **Fill in the basics.** Name, phone, email, employee code, job title and department.

- **Say how they work here.** Permanent, contract, part-time or daily wage, from the joining date.

- **Give them a class,** if they are a class teacher.

- **Invite them, or don’t.** The gardener needs a record, not a login. A teacher gets an email invite.

[Try it on a 30-minute call](https://scoolin.com/demo)

### A status, not a deletion

On leave, notice period, resigned, retired. People who leave move to a Left tab with their record whole.

### Experience letters

Issue an experience certificate from the record, numbered like every other [certificate](https://scoolin.com/features/certificates) .

### Access is separate

Switch off a login without touching the record. [Roles and access](https://scoolin.com/features/roles-and-permissions) decides what each person can open.

Works with

## The rest of the staff office.

- [Roles and access Each person sees their part](https://scoolin.com/features/roles-and-permissions)

- [Staff leave Apply, approve, and the cover follows](https://scoolin.com/features/staff-leave)

- [Payroll Soon Salary slips from attendance and leave](https://scoolin.com/features/payroll)

**Bring your staff list to the call.** On a 30-minute call we add a few of your staff and show what each one can open.

[Book a free demo](https://scoolin.com/demo)

FAQ

## Questions about staff records.

**Still have questions?** Ask us on a [30-minute call](https://scoolin.com/demo) .

### Login

### Does everyone need an email to be added?

No. A record can exist without a login. Send an invite later if they need to sign in.

### Titles

### Can we use our own job titles?

Yes. Keep your school’s own list, like TGT, PRT or lab assistant.

### Documents

### Can we keep degrees and ID proof on the record?

Not yet. Documents on staff records are coming.

### Excel

### Can we bring our staff list from Excel?

Not yet. Students come in from Excel today; staff are added one by one for now.