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HomeFree toolsFee receipt maker

Fee receipt maker

Fill in a fee receipt with your school’s name and logo, each fee head and how it was paid. It adds up the total and writes the amount in words. Print on A4 or A5, or on the counter’s receipt printer.

Preview

Saved in this browser as you go. Nothing is uploaded.

1 Pick a design

Colour

2 Your school

Logo

Signature

A clear photo of the signature on white paper works; the white doesn’t show. Or leave it out and sign by hand.

3 The receipt

Fee heads

    Paid by

    4 Print

    Paper

    • In the print window, set Scale to 100% (or “Actual size”) and Margins to None. The paper size follows the one you picked.
    • On A4, the two copies print one above the other, with a dotted line to cut along.
    • On a receipt printer, pick it in the print window. It prints in black and white, one copy at a time; print again for the office copy.
    • Choose Save as PDF to keep a copy or send it to a parent.

    How it works

    A fee receipt in four steps.

    1. 1 Pick a design

      Three designs in your school’s colour.

    2. 2 Add your school

      Logo, name, address and the accountant’s signature. Kept for next time.

    3. 3 Fill in the receipt

      The student, each fee head, any fine or concession, and how it was paid.

    4. 4 Print

      Two copies on one A4, one on A5, or on an 80 mm receipt printer.

    Good to know

    Before you hand over a receipt

    Short answers on what a fee receipt needs and how schools keep them.

    What a school fee receipt has on it

    Parents keep receipts for years, for an income tax claim or a dispute over dues, so each one should stand on its own.

    The schoolName, address, phone, board or affiliation no., and the session
    The receiptIts own number, the date, and a parent and an office copy
    The studentName, class, admission no. and the father’s or guardian’s name
    The feesEach fee head with its amount, any late fine or concession, and the total
    The paymentThe amount received in figures and in words, how it was paid, and the balance still due
    The signSigned by the accountant or the person at the counter

    Why every receipt needs its own number

    A number from one series lets the office match each receipt to the day’s collection and find a missing one at once. Never reuse a number; if a receipt is wrong, cancel it in the register and write a new one.

    Why the amount is written in words too

    Figures are easy to change by hand; words are not. Writing “Rupees Three Thousand Seven Hundred Only” beside ₹3,700 means nobody can turn it into ₹8,700 later.

    Four checks before you hand it over

    Each one saves a phone call later.

    • The receipt number is the next one in your register
    • The amount received matches the cash, UPI or cheque in hand
    • For a cheque or UPI payment, the reference number is written
    • Both copies are signed, and the office copy is filed

    Writing receipts at the counter every day?In Scoolin, the fee counter finds the child, lists every unpaid month and prints the receipt from one numbered series, with the day’s total ready for the accountant.

    Book a free demo

    FAQ

    About fee receipts.

    Something else?Scoolin prints receipts from the fee counter. See it on a call.

    Does it add up the total and write it in words?

    Yes. It adds the fee heads and any late fine, takes off a concession, and writes the amount received in words, like Rupees Four Thousand Only.

    What if the parent pays only part of the fee?

    Type the amount received in step 3. The receipt shows it, with the balance still due in red. If the full fee is paid, it shows a PAID stamp instead.

    Can I print on our receipt printer?

    Yes. Pick 80 mm receipt printer in step 4. The receipt prints in one narrow column, in black and white, as long as it needs to be.

    Does it number the receipts for me?

    No, type the number in step 3, from your receipt register, so the series stays yours. Scoolin numbers them by itself.

    Are the details uploaded anywhere?

    No. Everything you type stays in this browser, on this computer; nothing is sent to Scoolin. Your school’s details are kept for the next receipt. Start over clears them.

    Is it really free?

    Yes. No sign-up, no limit, and nothing of ours printed on the receipt.